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April 2026

Insight: Focus on Funding Source

When submitting an IRB, there are three options on the initial Funding form:

  1. “Search Insight Agreements for the funding proposal (pending or awarded) supporting the research below”
    • Choose this one if you have external funding that is already routed in the Agreements module
    • Note: currently the Agreement has to be past the “Development” stage in order to be linked, but that will change soon.
  2. “No funding proposal in Insight Agreements”
    • Only choose this one if you (a) will have external funding, and (b) cannot wait until the Agreement is fully routed
    • Important: Once the Agreement is fully routed in Agreements, you must submit an Amendment to choose the first option and do the linkage
  3. “NONE – There is no external sponsor/funding, institutional award or sundry funds supporting this research”
    • Choose this one if you have no external (We are asking to revise the question text to make this clearer.)

Please see our February webinar on our webinar page linking to agreements to the human funding page. Also, see job aids and video guidance on linking to agreements here  as well as our funding guidance on our Insight System Help page in the New Study Application section under study funding sources

Need to correct your Funding form(s)? See our guidance for instructions! (It’s not intuitive.)

Emailing Sensitive Research Data? Avoid a Breach

Too often, the IRB gets reports of emails inadvertently going to the wrong people. Don’t let this happen to you!

When you are sending sensitive information related to a study, be careful who you are sending it to. The best practice is to have an SOP in place to avoid a confidentiality breach. Consider a checklist to screen against including: "Are you avoiding using ‘CC’ and ‘BCC’?", "Are you sure this is the correct contact?", “Did you double check your attachments?” Below are some resources to guide you on data security practices. 

Insight: What You Need to Know About Expiration Dates, Automatic Close-Outs, and Expedited Check-Ins

Still Coming Soon! Due to technical issues, the expiration date functionality is not quite ready for production in Insight. We will let you know as soon as Insight will automatically send expiration date reminders and automatically close all studies that have been expired for 90 days. 

Why does my study now have an expiration date when it didn’t before? For studies that did not have expiration dates in eIRB, these studies now have "expiration dates" to trigger Expedited Check-Ins (a new feature to help ensure studies are eventually closed).  

What do I need to do? Insight has not sent expiration notifications due to the lapse-close functionality being delayed in Insight. So first, please check your expiration dates.

  • If your study did require Continuing Review in eIRB and is less than 60 days from expiration, please submit a continuing review (CR) in the system as soon as possible (ideally 45 days before expiration). 
  • If your study did not have an expiration date in eIRB, submit an expedited check-in prior to expiration. If the study is in data analysis only or closing, this can be done anytime before the submission deadline since they are processed automatically.
  • To see expiration dates for all your studies: Click "Search" (with no text entered) on your main Humans Protocols screen, and sort by "Expiration Date" by clicking that column heading.

Grady ROC (GROC) Ancillary Review – Don't Forget!

Grady ROC review is required for all studies with activities at Grady. Submit to the GROC after you receive IRB approval. Important: the Grady ROC "Ancillary Review" in Insight has been updated to not be triggered when study teams select Grady Health System as a participating study site.

Insight: CITI Training Tips and Updates

  • Updated GCP Course (if applicable to your study): CITI Program updated the GCP curriculum and launched a new course for ICH E6(R3). Emory does not require you to take the new course before your normal refresher date, but some Sponsors may require it. Please email ocr@emory.edu if you need your refresher date reset to access the course.
  • CITI training not appearing in Insight? To troubleshoot CITI "Not Certified" issues, please reference the guidance here under CITI training.

Insight: Helpful Resources

If you have questions about this content or other questions, please email the IRB listserv at irb@emory.edu