IRB Email Blast

This page is updated each time a new newsletter is shared by the Emory IRB. Bookmark this webpage to see topics from the latest Emory IRB email blast!

Email blasts are sent to registered users of the Emory eIRB system. If you would like to receive these emails or would like information about a previous email blast, please contact the IRB email inbox.

December 2025

Important News! Attachments for Migrated Studies are (Mostly) In!

  • Not all attachments (documents uploaded from eIRB submissions) have migrated yet.
  • Almost all attachments that were current in eIRB as of 9/18 have been migrated to Insight as of 12/5.
  • If you had already "cleaned up" your Attachments in Insight, you may see some previously-deleted Attachments reappear. You can delete them again at your next Amendment.
  • Be careful when pulling consent forms from the "Protocol Published Documents" area, as these might include outdated versions. Be sure to use only the latest IRB-approved versions (and you can delete outdated ones via Amendment).
  • There is a small number of Attachments that did not come through, and we are working to fill in those missing records. Please see eIRB (view only) for complete records if you notice something missing. 

Insight-General Reminders

Winter Closure - Emory IRB (along with Emory ORA) will be closed for winter recess from noon on Tuesday December 23rd through Thursday Jan 1st. Please submit continuing reviews (CR) or time sensitive amendments (AME) well in advance of study expiration dates.

We recommend that CRs be submitted 45 days in advance. Do not count the holidays in this 45-day calculation, since our office will be closed. We recommend studies expiring before February 15th be submitted now. 

Turnaround Times: Please keep in mind with the move to a new system, the IRB is experiencing a slowdown in handling and currently cannot guarantee our typical target turnaround times. We do our best to process submissions promptly, and we're working hard with IT and the vendor to fix issues that have created delays. Please consider this when submitting, and we thank you for your patience at this time. 

Did you know? Migrated Studies and First Amendments - As with any system transition, there is a one-time effort needed to fill in the new study records for a migrated study. 

  • The first step: the study team carefully enters information into the new Insight forms. Please ensure all information is accurate
  • Next, the IRB analyst carefully screens the forms based on prior approved documents and sends back if any discrepancies. 
  • Use our Migration tips here: Insight System Help
  • Allow for some extra time when doing your first Insight amendment (even if it's just a study staff update)

Where to get general Help - For help with Insight, please visit our Insight System Help Page here: Insight System Help

Progress on CITI Verification Issues - Simplified CITI functionality in Insight is targeted to come by December 12. In the meantime, for Insight training record (CITI) troubleshooting help, see the end of the CITI section here: Courses | Emory University | Atlanta GA

Tip: "Why Can't I See A Submit Button?" -  When you are working in Insight, remember to look for the red exclamation points (!) on the left panel, and the submission checklist on the right panel for each form. These together guide you through what is missing and what fields need responses. 

Example: If your attachments have a red exclamation point, you can click on that point, you may see a reminder that consent/assent documents need a version. To add that version, click on the blue text that says 'add version name/date' under the consent/assent and had that required information. 

Important Guidance on Funding Information for IRB Submissions

  • Funding records may not be as expected for migrated studies.
    • Insight is basing the information solely on Compass data.
    • You may need to add/remove funding sources.
  • When adding Funding to a study, please try first to look up the Agreement instead of manually entering the information (i.e. choose the first option below, not the second). 
    • Search for Agreements by PI name.
    • If you know an Agreement has been routed but you cannot find it via the lookup, please ask your RAS or OSP contact if it can be moved to a state where it can be found.

Continuing Reviews and Closeouts for "Cede Review" (External IRB-Reviewed) Studies

When Emory relies on another IRB (Reviewing IRB), the Reviewing IRB is responsible for continuing reviews (CR) and study closeouts. Once your site has received CR approval from the Reviewing IRB or the study has been closed by the Reviewing IRB, submit the Reviewing IRB CR approval or closeout letter to the Emory IRB following the steps below.  

Continuing Reviews

Send an email the reliance team at irb.reliance@emory.edu with the CR approval letter. Include in the email if there have been any events or noncompliance reported to the reviewing IRB. 

Note: Staff updates are completed by the study team under the Insight Action - “create staff updates”

Closeouts

Send an email the reliance team at irb.reliance@emory.edu with the closeout letter from the external IRB.  The IRB analyst will close the study.